Personal Assistant

Professional Milestones:
Successful assistance in the projects as follows: UkrSibBank consulting project, EMPIK Media & Fashion IB project, Avon consulting project, Lisichansk Soda IB project, SUNInterbrew consulting project and etc. 

Provided executive support to Partner and management team; Organized and maintained Partner’s schedule of appointments; Performed extensive domestic and international travel arrangements including visa requirements, detailed itineraries, hotel accommodations and expense reimbursement claims; Screened e-mails to ensure all deadlines requests are properly met; Communication with partners and clients; Assisted in the management and execution of routine matters and reports; Prepared presentations and other related documents; Carried out background research into subjects the manager was dealing with, and presented findings in an easily digestible form; Communicated delegated Partner’s instructions to various individuals and departments; Composed correspondence of routine nature; Organized and maintained Partner’s confidential, business and personal files, including following up on pending matters; Preparations of expense reports and check requests; Coordinated requests/inquiries from other members, responding independently when possible; Performed miscellaneous duties as assigned.
 

  

Assisted the Regional Director and the Kyiv management team in all day-to-day administrative activities and job related responsibilities; Maintained human resource related database including attendance, vacations, business trips; Supported and ensured smooth and full realization of the policy on ‘Employee Orientation Programme’; Quarterly drafted the Regional News Update; Adapted material for AFEW Today (internal newsletter); Planed, organised, co-ordinated and facilitated receptions, client visits, meetings and conferences including minutes’ keeping during office meetings; Interacted with the Financial Department re budgeting, contracts etc; Maintained reporting & recording system, compiled internal reports, etc; Managed the Regional Director’s filing system, corporate contacts database; All types of logistical support; Data research; Interpreted at meetings and presentations.

Smooth implementation of Public Awareness campaign on TB. Considerable input in campaign planning and implementation process. Assisted in development and testing of IEC/PR materials for General public and target groups. Coordinated with the research and design agencies in the field of pre-post campaign research. Drafted/translated press releases and other related documents, organized PR activities etc. March 2004 – December 2004.

Took part in coordination of large scaled Project workshops, press-conferences, provided translation assistance during the public meetings. December 2002 – April 2005. 

Participated in implementation of Master Training in DOTS strategy and Supervision including translation of Training Modules, etc. June 2003, November 2004.

Assisted in implementation of Epidemiological Research. March 2003 – March 2004.

Related to Administrative assistance:
Managed office, performing administrative duties, logistical support to visitors, routine correspondence (email, faxes, pouches, mail); Coordinated arrangements for guests, conferences, workshops, trainings and other project events as requested; Maintained the financial documentation, compiled internal reports for the Project Leader; Maintained existing organizational filing systems, including quick and thorough indexing, filling in and offside storage, resulting in easy access to critical information and streamlined office functioning; Coordinated and set up high-level conference calls, board and management meetings, special events and travel arrangements for top executives; Coordinated preparation and timely dissemination of the company reports and slide presentations for board meetings; Translated the project documentation on request of the project team leader or international consultants; Took part in the project research by gather/entry data, it's maintenance;

Related to Senior PR Expert assistance:
Assistance in drafting of Overall Plan; Budget allocation; Supervised implementation of plan/budget on time and properly; Facilitated communication between PR Expert and other PR team members; Reported to PR Expert on campaign implementation outcomes; Collaborated with design and research agencies on campaign materials (posters, brochures, TV/radio spots) development; Initiated brainstorms on different campaign issues e.g. materials contents, the messages for different target groups; Translation of all PR documents; Organization of PR activities, presentations, press conferences etc.; Coordinated pre-post campaign research; Input in donor report.   

Initiated extensive Internet research on competitors and potential acquisitions, SWOT analyses. 

Arranged meetings, accompaniment & translation support for the C.E.O; Maintained office-wide calendar of meetings and events; Tracked the internal correspondence documentation; Maintained existing filing system; Prepared Internet web site surveys; Conducted extensive internet research on competitors and potential acquisitions, reporting findings to GM; Provided all the necessary assistance to C.E.O.

Finalized sales packages, delivering comprehensive tour information, answering client questions and completing registration process; Processed client profile and organized office systems to ensure smooth workflow; Fielded a high volume of client calls, including catalogue requests, itinerary/geography questions; Supervised new departmental members on sales techniques client protocol and policy.

Assisted in the development of annual sales goals; Assisted in the completion of monthly booking report; Gathered data for programs to meet clients' needs; Assisted in proposals preparation to maximize profit while satisfying guest needs; Used outside sales calls to solicit existing and new guests; Communicated guests' requests to all departments in an effective and timely manner; Increased sales volume and profitability by assisting in developing and executing projects for assigned market areas as stated in the hotel marketing plan; Assisted in planning of special sales activities and promotions; Conducted market analysis to determine guests' needs, occupancy potential, desired rates, etc.; Assisted in forecasts preparation as requested; Ensured all reservations were tracked correctly for statistical purposes.